Outlook will select all the emails between those two. Move multiple messages in a row by holding down Shift and clicking the first message, then scroll down and click the last message you want to select. You can create folders in the Online Archive’s Archive to organize your messages. You can drag and drop a message from your email folder (i.e., Inbox, Archive, etc.) directly into the Online Archive mailbox, or right-click on the message and select Move → Online Archive), Please refer to for more detailed information. Messages in the Online Archive are still indexed and searchable when you click on the Online Archive section.Ī good rule to keep in mind is to delete unwanted emails before archiving them away into a different place to avoid unnecessary clutter that can make things harder to find later.ĭepending on the email program you are using, some options to move messages may be different. (In webmail, it’s called In-Place Archive.) This is a great place to move emails to declutter your primary mailbox, save space, or retain the information you don’t need to access as often. The Online Archive ( 2) appears as a separate mailbox in your Outlook mail. To utilize the Online Archive, you need to be using the Outlook desktop app or Outlook through webmail. If you use the Outlook mobile app’s “swipe to archive” feature, emails go to this folder. Those results display more quickly compared to searching the Online Archive The Archive folder is beneficial because your email search results will include emails and attachments located here. The Archive folder ( 1) is part of your primary mailbox and counts toward your 99GB storage limit. What is the difference between my email Archive folder and Online Archive? The Online Archive stores mail in a separate cloud mailbox instead of on your computer (.pst file). Online Archive (or In-Place Archive for webmail) is a Microsoft 365 feature that offers a place to store email to make room in your Inbox or to file older messages you don’t need to readily access.
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